Open Records

Print
Press Enter to show all options, press Tab go to next option

Requesting Inspection or Copies of Records Maintained by the Sheriff's Office

Our Records Public-records-pic

The Portage County Sheriff’s Office provides law enforcement, jail, juvenile detention, emergency management, emergency medical services, dispatching, emergency management, emergency medical services, animal control, and investigative services to the County, and under certain circumstances, to the State and local units of government.  We maintain business records to accomplish our duties, and these records are maintained as specified by law.

This agency has designated Chief Deputy Daniel Kontos as the Custodian of Public Records. Captain of Operations and Communications Dale O’Kray, Captain of Corrections Cory Nelson, Administrative Services Manager Katarzyna Norgaard, Emergency Management Coordinator Paul Riegel, and Emergency Medical Services Coordinator Amber Osowski have been designated Assistant Custodians for their respective divisions.  They are assisted by the staff of the Records Division in evaluating and completing open record requests.

The Sheriff's Office also acts as the custodian for public records maintained by any contractors (such as the Humane Society of Portage County and ambulance service providers) for records dealing with their duties as agents of the County.  Such records are available to the public for inspection, and copies may also be obtained as outlined below. 

 

Hours of Operation 

Persons seeking to inspect, make a request for, or obtain copies of any public record may do so at the Records Division window during regular office hours, Monday through Friday, 8:00 a.m. to 4:00 p.m.

 

Costs

This agency will charge requestors $0.25 per page for each copy or printout made. Records that involve manual redaction of information require two copies to be made for each page requested; therefore the charge will be $0.50 per page in those cases to cover the additional materials involved.

There will be additional charges for certain records, such as specialized documents, photographs, audio files, or for retrieving records and files from the agency archives, as well as certain services, such as mailing records. The exact costs for these services vary and can be obtained from the Record Division staff.

Fees for Records:

  • Accident/Incident Reports and Background Check Copies - $0.25/page
  • Photos on CD - $10.00/CD
  • Audio/Video Recordings - $10/CD or DVD
  • Shipping and Handling - varies depending on actual costs

Special Circumstances 

  • Requests that exceed $5.00 will require prepayment.
  • Complex or extensive requests requiring $50 or more of staff research time will also be billed.

 

Making a Request 

Requests for records may be made in person, by mail, or by other reasonable methods to:

Portage County Sheriff’s Office
Attention: Records
1500 Strongs Avenue
Stevens Point, Wisconsin 54481-3542

(715) 346-1400

All requests made will be evaluated against established legal standards contained in section 19.35 of the Wisconsin state statutes, as well as other applicable law, and may require extensive review or attention in preparation. Every effort will be made to return a response to any requestor as soon as reasonably practical.

 

On-line Crash Reports

All Portage County Sheriff’s Office traffic crash reports are now available free at http://www.crashdocs.org/. Anyone can obtain a copy of a crash report from July 20, 2017 to the present at no charge. Reports can be accessed by date, name of individual involved, or our agency case number (i.e. report number).

These are open records, and available to the public as is, as required by law. You can still request reports using the other methods listed above, but processing delays and copying fees may be involved.

Button - crashdocs

 

 

 

 

Other Information and Documents

Open Records Policy 

 

 

Record Request Form

 

 

 

 DPPA Use Form

 

 

  

Free viewers are required for some of the attached documents.
They can be downloaded by clicking on the icons below.

Acrobat Reader Flash Player QuickTime Windows Media Player Microsoft Silverlight Word Viewer Excel Viewer PowerPoint Viewer