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Open Records

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Requesting Inspection or Copies of Records Maintained by the Sheriff's Office

Our Records Public-records-pic

The Portage County Sheriff’s Office provides law enforcement, jail, juvenile detention, emergency management, emergency medical services, dispatching, emergency management, emergency medical services, animal control, and investigative services to the County, and under certain circumstances, to the State and local units of government.  We maintain business records to accomplish our duties, and these records are maintained as specified by law.

This agency has designated Chief Deputy Benjamin Beaudoin as the Custodian of Public Records. Captain of Operations and Communications Joshua Ostrowski, Captain of Corrections Cory Nelson, Administrative Services Manager Katarzyna Norgaard, and Emergency Management Coordinator Robert Weinert have been designated Assistant Custodians for their respective divisions.  They are assisted by the staff of the Records Division in evaluating and completing open record requests.

The Sheriff's Office also acts as the custodian for public records maintained by any contractors (such as the Humane Society of Portage County and ambulance service providers) for records dealing with their duties as agents of the County.  Such records are available to the public for inspection, and copies may also be obtained as outlined below. 


Hours of Operation -- 8:00 AM - 4:00 PM Mon-Friday

In order to maintain social distancing, only one party will be allowed in the vestibule at a time.

 For inquires call 715-346-1400 and request the records division or e-mail your inquiries to 



This agency will charge requestors $0.30 per page for each copy or printout made. Records that involve manual redaction of information require two copies to be made for each page requested; therefore the charge will be $0.60 per page in those cases to cover the additional materials involved.

There will be additional charges for certain records, such as specialized documents, photographs, audio files, or for retrieving records and files from the agency archives, as well as certain services, such as mailing records. The exact costs for these services vary and can be obtained from the Records Division staff.

Fees for Records:

  • Accident/Incident Reports and Background Check Copies - $0.30/page
  • Photos on CD - $10.00/CD
  • Audio/Video Recordings - $10/CD or DVD
  • Shipping and Handling - varies depending on actual costs

Special Circumstances:

  •  Requests that exceed $5.00 will require prepayment.
  • Complex or extensive requests requiring $50 or more of staff research time will also be billed.


Making a Request 

Requests for records may be made in person, by mail, or by other reasonable methods to:

Portage County Sheriff’s Office
Attention: Records
1500 Strongs Avenue
Stevens Point, Wisconsin 54481-3542

(715) 346-1400  

To submit a request via email, send your request to  Please include: 

  • Case number (if known)
  • Date & location of incident
  • Name of individual involved with date of birth
  • Your contact information including daytime phone number

All requests made will be evaluated against established legal standards contained in section 19.35 of the Wisconsin state statutes, as well as other applicable law, and may require extensive review or attention in preparation. Every effort will be made to return a response to any requestor as soon as reasonably practical.


On-line Crash Reports

All Portage County Sheriff’s Office traffic crash reports are now available free at ** Anyone can obtain a copy of a crash report from July 20, 2017 to the present at no charge. Reports can be accessed by date, name of individual involved, or our agency case number (i.e. report number).   **Important - must use Google Chrome to access

These are open records, and available to the public as is, as required by law. You can still request reports using the other methods listed above, but processing delays and copying fees may be involved.

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On-line Crash Data

To view on-line crash data CLICK HERE to enter Community Maps UW-Madison TOPS Lab.Community Maps

 Community Maps


Other Information and Documents

Open Records Policy 



Record Request Form




 DPPA Use Form




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